Creating Reminders

Learn how to create new maintenance reminders for your bikes and components in Componentry.

Creating reminders in Componentry is straightforward and flexible, allowing you to set up personalized maintenance schedules for all your bikes and components. Whether you need simple recurring reminders or complex maintenance workflows, the reminder creation process adapts to your needs.

Accessing Reminder Creation

From the Dashboard

The quickest way to create a reminder:

  • Plus button - Click the "+" icon in the reminders widget
  • Quick create - Access common reminder templates directly from the dashboard
  • Gear-specific creation - Create reminders from individual bike or component pages

From the Reminders Page

For more comprehensive reminder management:

  • Full creation form - Access all reminder options and settings
  • Bulk creation - Create multiple similar reminders at once
  • Template library - Use pre-configured reminder templates for common maintenance

From Gear Pages

Context-aware reminder creation:

  • Bike reminders - Create reminders directly from bike detail pages
  • Component reminders - Set up maintenance schedules from component pages
  • Automatic linking - Reminders are automatically associated with the current gear

[Screenshot placeholder: Different entry points for creating reminders shown across the interface]

Basic Reminder Creation

Essential Information

Every reminder requires basic information:

Reminder Title

  • Descriptive names - "Chain cleaning", "Brake pad inspection", "Annual tune-up"
  • Clear identification - Include bike name or component for multi-bike setups
  • Action-oriented - Focus on what needs to be done

Description (Optional)

  • Maintenance details - Specific procedures to follow
  • Special instructions - Conditions, tools, or techniques needed
  • Reference links - Links to manufacturer guides or video tutorials
  • Notes and reminders - Personal observations or previous findings

Due Date

  • Initial due date - When the first reminder should trigger
  • Flexible scheduling - Can be set for immediate, future, or calculated dates
  • Smart suggestions - System recommends dates based on similar reminders

[Screenshot placeholder: Basic reminder creation form showing essential fields]

Reminder Types

One-Time Reminders Perfect for specific maintenance events:

  • Seasonal preparation - Pre-season tune-ups, winterization
  • Event preparation - Service before major rides or races
  • Component installation - Follow-up maintenance after new part installation
  • Warranty services - Scheduled warranty maintenance or inspections

Recurring Reminders For ongoing maintenance schedules:

  • Regular intervals - Weekly, monthly, quarterly, annual
  • Custom frequencies - Every 6 weeks, every 3 months, etc.
  • Seasonal patterns - Beginning/end of riding season
  • Usage-based timing - Future distance-based recurring reminders

[Screenshot placeholder: Reminder type selection showing one-time vs recurring options]

Advanced Reminder Configuration

Recurring Reminder Setup

Frequency Options Configure how often reminders repeat:

  • Standard intervals - Daily, weekly, monthly, quarterly, annually
  • Custom intervals - Every X days, weeks, months, or years
  • Multiple frequencies - Different intervals for different seasons
  • End conditions - Stop recurring after a certain date or number of repetitions

Repeat Pattern Configuration Fine-tune recurring behavior:

{
  "frequency": "monthly",
  "interval": 2,           // Every 2 months
  "day_of_month": 15,      // On the 15th of the month
  "end_date": null,        // Never ends
  "max_occurrences": null  // No limit
}

Smart Rescheduling Reminders automatically handle rescheduling:

  • Completion-based - Next reminder scheduled from completion date
  • Original schedule - Next reminder based on original due date
  • Flexible timing - Adjust future dates based on early/late completion
  • Skip weekends - Automatically move weekend due dates to weekdays

[Screenshot placeholder: Advanced recurring reminder configuration interface]

Notification Settings

Advance Notice Configure when to receive notifications:

  • Early warnings - 1-2 weeks before due date
  • Due date alerts - Notifications on the actual due date
  • Overdue reminders - Follow-up notifications for missed maintenance
  • Custom timing - Set specific advance notice periods

Notification Channels Choose how to receive alerts:

  • Email notifications - Detailed reminder emails with full information
  • In-app alerts - Dashboard notifications and reminder badges
  • Mobile notifications - Push notifications for mobile app (future feature)
  • Calendar integration - Add reminders to external calendar systems (future feature)

Notification Frequency Control notification intensity:

  • Single alerts - One notification per reminder period
  • Gentle reminders - Multiple soft reminders as due date approaches
  • Persistent alerts - Continuing notifications until completion
  • Smart batching - Combine multiple reminders into digest emails

[Screenshot placeholder: Notification settings showing different alert options and timing]

Linking Reminders to Gear

Component Association

Direct Component Linking Associate reminders with specific components:

  • Component selection - Choose from your existing component inventory
  • Multiple components - Link one reminder to multiple similar components
  • Component groups - Apply reminders to component categories (all brake pads)
  • Inheritance - Components inherit bike-level reminders automatically

Bike-Level Reminders Create reminders that apply to entire bikes:

  • General maintenance - Annual tune-ups, seasonal overhauls
  • Bike systems - Drivetrain service, brake system maintenance
  • Inspection schedules - Regular safety checks and assessments
  • Cleaning routines - Regular bike washing and detail maintenance

Smart Associations The system helps with intelligent linking:

  • Suggestion engine - Recommends appropriate components based on reminder type
  • Similar reminders - Shows existing reminders for similar components
  • Maintenance patterns - Learns from your previous reminder associations
  • Conflict detection - Warns about overlapping or redundant reminders

[Screenshot placeholder: Gear linking interface showing component selection and smart associations]

Multi-Bike Scenarios

Cross-Bike Reminders Some reminders apply to multiple bikes:

  • Tool maintenance - Service schedules for shared tools and equipment
  • Rider equipment - Helmet replacement, clothing maintenance
  • Skill development - Training reminders, technique practice
  • General knowledge - Learning new maintenance procedures

Bike-Specific Customization Tailor reminders to individual bike needs:

  • Riding conditions - Different intervals for road vs. mountain bikes
  • Usage patterns - More frequent maintenance for heavily used bikes
  • Component quality - Adjust schedules based on component grade
  • Personal preferences - Customize based on your maintenance comfort level

Reminder Templates

Pre-Built Templates

Common maintenance reminders ready to use:

Drivetrain Maintenance

  • Chain cleaning and lubrication
  • Cassette inspection and cleaning
  • Derailleur adjustment and service
  • Chainring wear assessment

Brake System Service

  • Brake pad inspection and replacement
  • Brake fluid replacement (hydraulic)
  • Cable and housing replacement
  • Rotor inspection and maintenance

Tire and Wheel Care

  • Tire pressure checks
  • Tire wear inspection and rotation
  • Wheel truing and tension checks
  • Tubeless sealant replacement

Seasonal Maintenance

  • Pre-season bike preparation
  • End-of-season storage prep
  • Winter maintenance routines
  • Spring cleaning and tune-up

[Screenshot placeholder: Template library showing different maintenance categories and options]

Custom Template Creation

Build your own templates for repeated use:

  • Save common reminders - Turn frequently used reminders into templates
  • Share templates - Export templates for use across multiple bikes
  • Maintenance workflows - Create multi-step maintenance procedures
  • Personalization - Customize templates to match your specific needs

Validation and Error Handling

Input Validation

The system validates reminder data to ensure accuracy:

  • Required fields - Title and due date must be provided
  • Date validation - Due dates must be in the future for new reminders
  • Frequency validation - Recurring patterns must be logically consistent
  • Component verification - Linked components must exist and be active

Common Creation Errors

Invalid Date Ranges

  • Past due dates - New reminders can't be created with past due dates
  • Invalid recurrence - End dates before start dates
  • Frequency conflicts - Illogical repeat patterns

Component Linking Issues

  • Missing components - Reminders linked to non-existent components
  • Archived components - Attempting to link to retired or deleted components
  • Permission issues - Linking to components you don't have access to

Duplicate Reminders

  • Overlapping schedules - Similar reminders with conflicting timing
  • Exact duplicates - Identical reminders for the same component
  • Conflicting priorities - Multiple urgent reminders for the same maintenance

[Screenshot placeholder: Validation errors and warnings shown in the creation form]

Tips for Effective Reminder Creation

Planning Your Maintenance Schedule

Start with Critical Items Focus on safety and performance critical maintenance:

  • Brake system - Most important for safety
  • Drivetrain - Critical for performance and component longevity
  • Tires - Essential for safety and comfort
  • Suspension - Important for performance and safety (if applicable)

Layer Your Reminders Build a comprehensive maintenance system:

  • Daily/weekly - Basic maintenance like cleaning and lubrication
  • Monthly - More detailed inspections and adjustments
  • Seasonally - Major services and overhauls
  • Annually - Complete bike assessments and major component replacement

Consider Your Riding Tailor reminders to your specific usage patterns:

  • Riding frequency - More frequent riders need shorter intervals
  • Riding conditions - Harsh conditions require more frequent maintenance
  • Riding style - Aggressive riding increases maintenance needs
  • Seasonal variations - Adjust schedules for seasonal usage changes

Reminder Organization

Logical Grouping Organize reminders for easy management:

  • By bike - Group all reminders for each bike together
  • By frequency - Organize by maintenance interval
  • By type - Group by maintenance category (cleaning, inspection, replacement)
  • By season - Organize by when maintenance is typically performed

Clear Naming Conventions Use consistent naming for easy identification:

  • Include bike name - "Road Bike: Chain cleaning" for multi-bike setups
  • Action-oriented - Start with the action to be performed
  • Specific details - Include relevant component or system information
  • Priority indicators - Use prefixes or suffixes to indicate urgency

The reminder creation process is designed to be flexible and comprehensive, allowing you to build a maintenance schedule that perfectly fits your bikes and riding style. Once created, reminders work automatically in the background, sending notifications and tracking completion to keep your bikes in optimal condition.

[Screenshot placeholder: Completed reminder creation showing the final confirmation and next steps]