Service Logs

Service Logs are your comprehensive maintenance tracking system in Componentry. They provide a structured way to record bike services, track component replacements, and maintain a complete history of all work performed on your gear. Whether you're doing your own maintenance or working with a professional mechanic, Service Logs ensure nothing is forgotten and everything is documented.

What are Service Logs?

Service Logs in Componentry are detailed records of maintenance work performed on your bikes. Each Service Log is associated with a specific piece of gear and tracks the complete service lifecycle from initial planning through completion. They serve as both a planning tool for upcoming maintenance and a historical record of work completed.

Service Logs eliminate the confusion around bike maintenance by providing a centralized place to track what needs to be done, who's doing it, and what components were replaced during the service. This creates a comprehensive maintenance history that's invaluable for warranty claims, resale documentation, and ongoing maintenance planning.

[Screenshot placeholder: Service Logs overview showing list of service logs with different statuses and gear associations]

Key Features of Service Logs

Service Planning and Tracking

Service Logs provide structured service management:

• Service states - New, Booked, and Completed states track service progress
• Service scheduling - Plan ahead for upcoming maintenance and book services
• Component tracking - Monitor which components are being serviced or replaced
• Service notes - Record detailed information about the work being performed

Component Replacement Management

Comprehensive component lifecycle tracking:

• Retirement tracking - Record when components are removed from service
• Replacement linking - Connect old components to their new replacements
• Installation dates - Automatically track when new components are installed
• Service history - Build complete component replacement history

Service Documentation

Professional documentation for all maintenance:

• Detailed records - Complete information about work performed
• Service reports - Generate professional reports for mechanics or personal records
• Email reports - Share service information via email
• Historical tracking - Maintain permanent records of all service work

[Screenshot placeholder: Service Log detail view showing all features and information tracking]

Service Log States and Workflow

New Service Logs

Newly created service logs are in planning mode:

• Initial planning - Record basic service information and intentions
• Component identification - Identify components that may need attention
• Service preparation - Plan what work will be performed
• Limited actions - Cannot retire components or generate reports while in New state

Booked Service Logs

Service logs ready for or scheduled with a mechanic:

• Service scheduled - Work is planned and ready to begin
• Report generation - Can generate and email service reports to mechanics
• Pre-service documentation - Complete snapshot of component conditions
• Protected components - Components cannot be retired while service is booked

Completed Service Logs

Service logs for finished maintenance work:

• Component retirement - Can retire old components and add replacements
• Completion documentation - Record completion date, time, and service provider
• Service reports - Generate final reports documenting work completed
• Historical record - Becomes part of permanent maintenance history

[Screenshot placeholder: Service Log state workflow showing progression from New → Booked → Completed]

Component Management in Service Logs

Installed Components Tracking

Monitor all components on your gear:

• Current inventory - View all components currently installed on the bike
• Component details - See installation dates, wear information, and condition
• Service planning - Identify components that may need attention during service
• Component linking - Associate service work with specific components

Component Retirement Process

Structured approach to retiring worn components:

• Retirement workflow - Guided process for removing components from service
• Replacement prompting - Automatic prompts to add replacement components
• Service tracking - Record which service log retired each component
• Completion timing - Components retired during completed services get proper timestamps

Replacement Component Addition

Seamless process for adding new components:

• Guided creation - Use existing component creation workflows from gear management
• Automatic linking - New components are automatically linked to retired ones
• Service attribution - Track which service log added each new component
• Installation tracking - Properly record installation dates and service context

[Screenshot placeholder: Component retirement and replacement workflow showing the process steps]

Service Reports and Documentation

Service Report Generation

Create professional service documentation:

• Comprehensive reports - Complete information about gear, components, and service work
• Professional formatting - Clean, professional appearance suitable for mechanics
• Component details - Detailed information about all installed components
• Service information - Complete service log details and notes

Email Integration

Share service information easily:

• Email reports - Send service reports directly via email
• Professional formatting - HTML-formatted emails with proper branding
• Recipient flexibility - Send to mechanics, insurance companies, or personal records
• Report archiving - Maintain copies of all reports sent

Report Contents

Service reports include comprehensive information:

• Gear details - Complete bike information including model, year, and manufacturer
• Installed components - All currently installed components with details and wear information
• Serviced components - Components that were retired during the service
• Service notes - Any notes or special instructions recorded in the service log
• Service provider - Information about who performed the service

[Screenshot placeholder: Service Report email showing professional formatting and comprehensive information]

Benefits of Using Service Logs

Comprehensive Maintenance History

Build complete records of all work performed:

• Complete documentation - Never lose track of what work was done when
• Component lifecycles - Track the complete lifespan of every component
• Service patterns - Identify maintenance patterns and optimize service intervals
• Warranty documentation - Maintain records required for warranty claims

Professional Service Coordination

Work effectively with mechanics and service providers:

• Clear communication - Provide mechanics with complete, professional documentation
• Service planning - Plan service work in advance and communicate requirements clearly
• Progress tracking - Track service progress through different states
• Documentation sharing - Easily share service information via email

Organized Maintenance Management

Keep all maintenance information organized and accessible:

• Centralized tracking - All service information in one place
• Historical access - Easy access to historical service records
• Component tracking - Track component replacements across multiple services
• Search and filtering - Find specific service records quickly and easily

Cost and Planning Benefits

Make informed decisions about maintenance and components:

• Service planning - Plan service work in advance to optimize costs and timing
• Component lifecycle tracking - Make informed decisions about component replacement timing
• Service coordination - Coordinate multiple services efficiently
• Budget planning - Track service costs and plan future maintenance budgets

[Screenshot placeholder: Service Log benefits illustrated through dashboard views and historical tracking]

Getting Started with Service Logs

Creating Your First Service Log

Begin tracking your bike maintenance:

1. Select Your Gear

• Choose the bike that needs service from your gear inventory
• Service Logs are always associated with a specific piece of gear
• Cannot change gear association after creation

2. Basic Service Information

• Add service notes describing planned or completed work
• Mark if the service is crash-related
• Identify who will perform or performed the service
• Set the appropriate service state

3. Component Planning

• Review all installed components on the selected gear
• Identify components that may need attention during service
• Plan for potential component replacements

4. Service Execution

• Progress through service states as work is planned and completed
• Use service reports to communicate with mechanics
• Document component replacements as they occur

[Screenshot placeholder: Service Log creation workflow showing the initial setup process]

Organizing Service Logs

Chronological Organization Service Logs are organized by time periods:

• Monthly grouping - Services grouped by month for easy browsing
• Date sorting - Services sorted by creation date (New) or completion date (Booked/Completed)
• Historical access - Easy access to historical service records
• Progress tracking - Clear view of service progress and timing

Gear-Based Filtering Filter service logs by specific gear:

• Active gear focus - Default view shows services for active gear
• Retired gear access - Access historical services for retired gear
• Multi-bike management - Easy switching between different bikes
• Gear-specific history - Complete service history for each piece of gear

Best Practices for Service Log Management

Effective Service Planning

Plan your services for maximum effectiveness:

• Regular intervals - Create service logs on a regular maintenance schedule
• Seasonal planning - Plan major services at appropriate seasonal intervals
• Component monitoring - Use component wear tracking to time service needs
• Preventive approach - Plan services before problems occur

Complete Documentation

Document services thoroughly for best results:

• Detailed notes - Record comprehensive information about work planned or completed
• Component documentation - Track all component changes during services
• Service provider information - Record who performed the work and when
• Cost tracking - Maintain records of service costs for budgeting

State Management

Use service states effectively:

• New for planning - Use New state for service planning and preparation
• Booked for scheduling - Move to Booked when service is scheduled or ready
• Completed for documentation - Mark Completed only when all work is finished
• Timely progression - Progress through states in a timely manner

Component Replacement Workflow

Handle component replacements systematically:

• Complete retirement - Properly retire components before adding replacements
• Detailed replacement - Add complete information for new components
• Service linking - Ensure all component changes are linked to the service log
• Documentation verification - Verify all changes are properly documented

The following sections will guide you through creating service logs for your gear, managing component replacements and linking, and creating and sharing professional service reports.